What to Consider Before Export Office 365 Mailbox to PST?

In the following blog, we will discuss everything about Office 365 mailbox and how important it is for users to export Office 365 mailbox to PST. All users use Office 365 software as a service (SaaS) for their official work. The users not only use this platform for their professional work but also for personal work. The users using Microsoft 365 store all their data in it, as they trust the platform. User can access their data anytime and anywhere, so by converting from Office 365 to PST, it will become easy for users.

Although Office 365 is a trusted platform, most of the users Export Office 365 Mailbox to PST in a quick way. Most of the time, users send or receive emails, and by doing so, they fail to realize that the file size is increasing. Therefore, users are asked to export their Office 365 mailbox to PST in a hassle-free way.

Reason to Export Office 365 Mailbox to PST

Many users want to export Office 365 mailboxes to PST files, and it is essential for them to do so. When exporting Microsoft 365 mailbox, various reasons come forward that make the users proceed with it. Here we are sharing a few reasons with the readers.

  • If users run a big organization, there is always the fear of losing the data. Therefore, users must export Office 365 mailbox to PST file format to keep a data backup.
  • As Office 365 is a universally accessible platform, there is a high risk of getting your data hacked or virus attacked. To keep your data safe and secure, it is better to back up your data in a PST file.
  • PST (Personal Storage Table) is accessible anytime, anywhere, and through any device. Hence exporting the Office 365 mailbox to PST will benefit the users.
  • The practice to export Office 365 mailbox to PST format will also decrease the size of the file. A large size file can also cause trouble for users to maintain the file.

What is a different technique to Export Office 365 Mailbox to PST

Exporting the Microsoft 365 mailbox to PST is difficult for users, especially those who have just begun using the platform. To begin with, the task there are two ways the manual method and the automated method or professional third-party tool. Users can try the method they want; both methods are available.

They need to check out which method is beneficial for them so that they can start with the process quickly. We suggest users go with the professional tool for instant results, as it is the fastest way to proceed with the task. If you want to know about the working of the manual and professional methods, read the following paragraph.

eDiscoverytechnique to export Office 365 mailbox to PST

The eDiscovery method to conduct the procedure is risky for the users. Therefore, users who have full knowledge and technicality should try this method. Users with no technical knowledge will be unable to proceed with the task; there can be chances of misplacing the data. Go through the steps, to begin with the task.

  • Firstly, log in to the Outlook page with your account name and password.
  • After that, open the admin centre and click on the security option.
  • You will be taken to the permission tab and tap the EDiscovery manager option.
  • After selecting the option, click on the edit button.
  • Select the eDiscovery administrator option in the next window and tap the save option.
  • Post that, you will be taken to the next page, where you have to click on the search option and click on the content search option.
  • After that, tap on the new search button and create a new search.
  • Later on, enter the name and description for the new search and then click on the Next option.
  • Post that, choose the mailbox you want to export into PST format.
  • Now you are supposed to add the condition based on the requirement.
  • After that, review the search setting and click on submit option.
  • Now go to the search list option, select your search, and tap the Action option.
  • You will be taken to the export result option, where you must choose your Output and click the Export option.
  • After that, select your last export from the export option and click on the download option.
  • Now scroll the page and copy the export key.
  • Now the eDiscovery export tool will open before you, and then paste the copied export key and click on the browse.
  • After that, search for the location where you want to save your PST file.
  • Lastly, hit the Start button, and export Office 365 mailbox to PST will begin.

The automated way to export Microsoft 365 mailbox to PST 

The professional method is the best way to export the Office 365 mailbox to PST, as it will complete the entire process very quickly. Users will not have to wait for hours to complete the process. Most users nowadays search for professional tools only. Hence, users must try the Shoviv Office 365 backup and restore tool for enhanced results.

  • Download the Shoviv Office 365 backup, restore the software, and install it in your system.
  • Now create a new project by tapping on the Connect Office 365 tab.
  • After that, tap on the modern authentication and click the admin user option.
  • Later, fill in the project name and choose the exchange server name.
  • After that, you have to enter the password, click on the sign-in option, and then the Ok button.
  • Now on the backup directory option, click on the Add icon and create a new backup directory.
  • Later, fill in the backup directory name, click on the browse option, and select the location to save the PST file.
  • Once you have selected the location, and then click on the Ok option.
  • After that, choose the backup job option and select the mailbox type.
  • Now you are supposed to choose the mailbox that you want to export.
  • Users can filter the items based on the criteria, i.e., folder and date.
  • Now select the scheduler option, and there you will see three options- Run the job manually, start immediately, and Job schedule.
  • Tap on the start immediate option to begin the process instantly.
  • Now select the occurrence and duration option per the requirement and click the Ok button.
  • On the next page, set the threat to count and attempt count for network failure, and users can select the file size.
  • Post that choose the PST mailbox to export it in PST format and tap on the backup job option.
  • After that, the process to export Office 365 mailbox to PST file will begin, and lastly, tap on the Ok option once the process is accomplished.


All the necessary information regarding exporting Office 365 mailbox to PST has been discussed in the above content. The users willing to export Office 365 mailbox to PST files can do it by following the mentioned details. Apart from that, we have also shared the professional third-party tool for the users. Go through the software and check out its features carefully. The software also offers a free trial version so that users can deeply learn about the tool.

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