Fleet managers prioritize reducing fuel expenses, but fuel cards can help. Using card purchase profiles, real-time notifications, and reporting, fuel card-using fleets can monitor spending and driver behavior. Ultimately, these tools help fleet managers find areas where they can make focused, concrete improvements.
One of the top three costs for a fleet budget is always fuel. A fleet’s cost per mile is directly impacted by how well it manages its preferred fuel network, fleet card program, and on-site fueling with suppliers. To persuade drivers to buy fuel per their policy, various technologies are utilised, such as telematics, fuel reporting, and engagement.
Fleet Fuel Card
Fuel cards are debit cards designed solely for purchasing fuel. Fuel cards gather the information that fleet managers can use to keep track of things like location and fuel usage. Before being allowed to pump petrol, drivers may need to provide a unit or driver number, as well as their vehicle’s mileage, depending on the card they use. Oil firms or businesses specializing in payment processing cards frequently provide fuel cards.
A fuel card might be one of three varieties.
- Branded cards
- Universal cards
- Fleet cards
There isn’t a particular fuel card that is superior to the others. Every sort of fuel card has advantages and disadvantages, and varied card offers will benefit businesses. At stations across the country that participate, fuel cards are accepted. But it is always best to get a local fleet fuel management service for your car, truck, or any vehicle for ease.
Features To Consider While Choosing A Fleet Fuel Card
1. Safety
Fuel expense reduction is a fleet manager’s top objective, yet fuel cards can be helpful. Fleets that use fuel cards can track spending and driver behaviour with the use of card purchase profiles, real-time notifications, and reports. Finally, these tools assist fleet managers in identifying areas where they may implement targeted, tangible changes.
2. Financial Tracking
By lowering or eliminating the need for paper gasoline receipts, having all fuel financials in one digital dashboard helps reduce the amount of time needed for accounting administration. At the pump, odometer reading entries enable you to record how much fuel your cars use precisely. Additionally, keeping track of finances makes it simpler to analyse expenses, see trends, and create reports.
3. Fuel Analytics
Many fleet cards may record information about fuel purchases, including price per gallon, fueling station, driver ID, and odometer readings. Fleet managers can use this information to examine their fuel usage and find areas for improvement.
4. Client Service
The secret to helping drivers spend more time driving and less time resolving fuel card problems is to provide them with support. Every driver should have the phone number for the driver assistance line available if the fuel card provides one. A driver can call and get the assistance they need to finish a fuel purchase if they are at the pump and forget their ID or their card is denied.
5. Where to Use it
The locations where a fuel card can be used must be known in advance. Are the locations where a card restricts transactions to be conveniently accessible for your drivers? The fuel card must take that into consideration as well if your fleet consists of a variety of vehicle types that use various fuels (such as diesel or electricity).
6. Mobile Alerts And Online Access
Fleet managers and drivers can stay informed with mobile alerts and online access to their spending accounts. They may examine their spending history, identify the nearest fueling station to their vehicle, get alerts regarding over-tank purchases and other exceptions, and more.
Benefits of Fleet Fuel Cards
Fuel cards provide many advantages, including financial ones. Fleet managers must monitor gasoline consumption and search for redundancies and other irregularities because gas prices fluctuate. Fuel cards can be used to monitor employee expenditure, examine data trends, and simplify reporting. Fleet managers can set up alerts to guard against card misuse and stop fraud.
Fuel cards can also save you time. Fuel cards’ tracking and reporting features simplify management tasks, shorten drawn-out reimbursement procedures, and reduce paperwork. Additionally, drivers don’t have to worry about finding a specific gas station brand because gasoline cards may be used anywhere.
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Final Thoughts
Fuel cards help fleets stay organized, keep tabs on expenses, and increase driver productivity. With a local fleet fuel management, you can track fuel consumption for all vehicle kinds and spot any that are using too much or too little. You can keep tabs on which drivers purchase the most fuel, the prices you’re paying, and the fuel stations your fleet frequents.
Fuel cards come in many different varieties, each with unique features. Consider your fleet’s demands and the features you’re looking for in a fuel management solution before looking into fuel card solutions.
