Computers and Technology

15 Benefits of Microsoft Teams

Improving communication is the backbone and is at the heart of Microsoft Teams. This cloud-based platform of integrated tools from Microsoft represents a game changer for organizations. Microsoft Teams is a business communication tool that eliminates the collaboration waste of the traditional way of working. The benefits of Microsoft Teams are very extensive. Many are related to increasing time utilization and optimizing team cooperation. Some benefits are related to software security in this new scenario. Businesses of any size can take advantage of the many benefits of the Microsoft Teams communication platform with Microsoft Development firm .

If you are wondering, what is Microsoft Teams? Enter here and you can find out .

In this post we will talk about the fifteen main benefits of Microsoft Teams:

1. Super powered communication

One of the main benefits of Microsoft Teams is that it encourages very specific communication between teams. There is hardly any wasted time or confusion. The key is that it allows chatting in real time between the members of the selected team within the thematic channels.

Microsoft Teams eliminates waiting time between team members who can’t read emails. In this way, Teams keeps only the people who participate in it engaged in a task. Improving communication is the most important thing.

2. Increase productivity

Think of the time that is lost as a result of emails. Think of that wasted time trying to schedule meetings between remote workers. Task assignment during post-meeting follow-ups is notoriously slow. Document collation and version tracking is also problematic.

A huge benefit of Microsoft Teams is increasing productivity by keeping the right people at the table, in highly focused collaborations with document retrieval built into the system. In this way the work flows more naturally, quickly and efficiently.

3. You are not limited by hardware and software

One benefit of Microsoft Teams is that it can be accessed anywhere, anytime, and from any device. Remove the limitations of hardware or software preferences. It is compatible with Windows, Mac, as well as iOS and Android. All you need is an Internet connection. It is very easy to use and you can do it whenever you want!

4. Microsoft application integration

Microsoft Teams is fully integrated into Microsoft 365 – Office 365 is now called Microsoft 365. The entire Microsoft Office family is available. This is a great benefit of working together with Microsoft Teams. Applications such as Word, Excel, Powerpoint, and Yammer can be accessed, to name a few. We will be able to collaborate on a document or send a report or presentation from any device and workplace.

5. Meeting and scheduling tools

A lot of time is wasted on team collaborations while trying to sync everyone’s calendars. With Microsoft Teams you can have your existing appointments synced with other team members automatically and immediately. Once the meeting is scheduled, you can discuss the meeting in a separate chat thread. You can agree on agendas and upload relevant documents, all within the same Microsoft Teams platform.

6. Drive Digital Transformation

If your organization or business is not digitally transforming, chances are you have different data stored in many different places. This can cause problems or delays when documents need to be accessed. One of the benefits of Microsoft Teams is that it takes you on a digital transformation journey . As it is a cloud-based system, you can access the information from anywhere, on any device and at any time. Communication is always at the moment and important dates and times are recorded to avoid misunderstandings in document management and our daily activities.

7. Voice call in Microsoft Teams

Microsoft Teams has reinforced its telephony offer. Up to 250 of your colleagues can make high-quality voice calls at any time, even to external numbers. Such calls will ring on a desktop and on a mobile device simultaneously. This alleviates the need for expensive headsets, as you can use a headset or the built-in audio on your desktop, laptop, or mobile devices instead.

8. Introducing help bots

Using artificial intelligence, the bots will help you eliminate boring daily tasks to save time. One of the best benefits of Microsoft Teams is that a bot appears like any other team member to offer help.

Some examples of bots are T-Bot for FAQs, Polly Bot can help with peer voting, and Hipmunk can help organize your travel plans. There are many other bots and helper applications for the better organization of our work and daily tasks.

9. Microsoft Teams development platform

If you need to integrate an external business process, the Teams development platform can help. Some examples of this are social networking applications. This makes it easy to make external apps accessible within the world of Teams.

10. Real-time document collaboration

One of the most productive benefits of Microsoft Teams is that users can seamlessly collaborate and edit documents.

11. Notifications

This is because all your likes and mentions appear as highlights in the Activity and Chat panels. This eliminates a large number of potential emails that you would have otherwise received.

12. Security in MS Teams

Using multi-factor authentication and secure guest access, Microsoft Teams is very secure. The system offers built-in information protection for large and small businesses at the high level these organizations demand. Startups can also benefit from a secure and reliable system for any type of communication.

13. Customize your workspace

One of the main benefits of Microsoft Teams is that you can always import your preferences for apps outside of the Microsoft family.  You can also enable news alerts relevant to your geography. You can even integrate other cloud storage solutions like Google Drive or Dropbox.

14. Instant updates for the entire company

Up to 10,000 attendees can access important company communications on a video call. Company leaders can also send an email to everyone on the call with the push of a button. This ensures a single meeting rather than many different meetings to convey the same information.

15. No additional costs for most users in Microsoft 365

If your company already has a Microsoft 365 license, the basic functionality of Microsoft Teams will not cost you anything more. You have the option to use more features within Teams, which may cost extra. This comes at an additional cost to your organization, especially if you already have Microsoft 365.


Microsoft Teams is a highly intuitive tool that creates a productive and engaged work environment. Both fixed and remote workers from various geographies can access Microsoft Teams.

It has many benefits, chief among them being that projects become more focused and streamlined.  Using the extensive family of work tools that already exists in Microsoft 365, Microsoft Teams offers a modern and indispensable work tool.


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